A Comprehensive Facilities Management Budget Key to Planning

In some ways, a church is “just another building to manage,” but in reality, each church possesses unique qualities.

A Comprehensive Facilities Management Budget Key to Planning
The budget and the planning processes provide additional benefits for the facilities organization and your church as a whole.
A Comprehensive Facilities Management Budget Key to Planning
The budget and the planning processes provide additional benefits for the facilities organization and your church as a whole.

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Team Management Resource

Worship Facilities Magazine, March-April 2018
The March-April 2018 issue of Worship Facilities Magazine offers articles about how to prepare, prevent and respond to church violence, a look into what church management software can do for your church community, and a piece on how a once popular nightclub venue was transitioned to become Shoreline Church's new home.
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Each church possesses unique qualities that must be accounted for when planning a maintenance strategy or developing your budget.

A comprehensive church facilities budget would seem to be an obvious need for any church. Yet, I’ve talked with numerous churches that do not have a separate facilities budget (or their budget consists of a few line items without any detail or historical perspective).

The facilities budget is not just a financial planning tool.

In fact, the budget and the planning processes provide additional benefits for the facilities organization and your church as a whole. The output of the budgeting process provides a framework that will help your church set expectations with the finance organization and, over time, establish a level of comfort and trust between your facilities team, these organizations and your congregation. As this trust grows, confidence of the facilities team’s decision-making improves and the FUD (Fear, Uncertainty, and Doubt) factor decreases.

Communication Tips & Goal-Setting

As your facilities team builds out its budget framework, take some time to open new communication channels with church staff and other work areas. It will be important to understand what short-term and long-term plans are in the works and how these other teams depend on the facility to accomplish their goals.

As the primary consumers of your facility, the congregation’s goals must be enabled. This would also be a great time to establish a feedback loop, a mechanism by which church staff and volunteers could tell you what is working well and what needs attention. Similarly, there should be timely and consistent communication about what the facilities organization is doing and planning for the future.

Use the Sunday bulletin, monthly newsletter, social media, e-mail and/or website to keep everyone current. I find great value in one-on-one discussions with church leadership and members. Also, remember that your church facility typically represents one of the first impressions (after the church website) for anyone passing by or entering into your doors.

Resources for a Budget Framework

Whether you are creating your first facilities budget or trying to determine that your budget is comprehensive enough, there are a number of “research” efforts that will serve you well. The idea behind the research effort is to educate yourself regarding the facilities business as it relates to a house of worship.

In some ways, a church is “just another building to manage,” but in reality, each church possesses unique qualities that must be accounted for when planning a maintenance strategy or developing your budget.


Latest Resource

Worship Facilities Magazine, March-April 2018
The March-April 2018 issue of Worship Facilities Magazine offers articles about how to prepare, prevent and respond to church violence, a look into what church management software can do for your church community, and a piece on how a once popular nightclub venue was transitioned to become Shoreline Church's new home.


Article Topics

Team Management · Budgeting · Budgeting · Church · Facilities Management · Maintenance · Planning · All Topics

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