Budgeting and Maintenance: Plan For The Long-Term, Avoid Unwanted Surprises
Refrain from making software and firmware updates (unless they are fixing a major bug) prior to a big event. Too often, such updates before an event might lead to an unfortunate result, like “all my show files are gone now.”
Budgeting and Maintenance NewsBudgeting and Maintenance: Plan For The Long-Term, Avoid Unwanted Surprises Budgeting and Maintenance – Spending Money on Something You Don’t See Budgeting and Maintenance: Making the Most of Your Resources
Team Management ResourceWorship Facilities Magazine, January-February 2018
The January-February 2018 issue of Worship Facilities Magazine offers articles about the many steps a church had to take in the aftermath of a fire, and another involving a church making the jump to 4K.
Budgeting and maintenance … these are exciting topics, aren’t they?
Being tech people, most of us just want to get what we want, when we want it, and we expect it to work all the time!
Unfortunately,, it doesn’t work that way in the real world, as I’m sure you know.
We are required to not only budget, where we can make the initial equipment purchase, but we also budget finances, time, and people to maintain it.
When we are putting together an audio, video and/or lighting system, it is important for us to recognize that it isn’t only a concern to know what the budget is to acquire the product, but more importantly, to have a good sense of what it will cost to own over the equipment’s life expectancy. It is important to know that you must plan for maintenance up front.
If you ignore keeping your AVL gear in tip top shape, it tends to turn against you at the worst possible moment. Gremlins tend to show up at night and melt wires, blow lamps, clog filters and fans, and do all sorts of other horrible, rotten things to us.
A good plan, though, can keep these mean-spirited ghosts out of our equipment!
Therefore, a good solid maintenance program for your gear should be preventative. When you are regularly checking up on things, there are significantly fewer surprises. We have a saying around E2i… “nothing ever breaks until 8:45 on Sunday, when service starts at 9.” Meaning, equipment only ever fails us when it’s critical that it works, which is during service times.
Our goal with periodic maintenance is to catch potential issues before they occur on their own at the worst possible moment. Periodic maintenance should be done with plenty of time to fully inspect the equipment and allow adequate time for any parts to arrive for a successful repair, if needed, so you are in top working order for the event. This means we don’t want to do a round of maintenance and inspections the week of Christmas!
As a side note, let us also refrain from making software and firmware updates (unless they are fixing a major bug) prior to a big event. I cannot tell you the number of calls we get from folks who “just wanted to update to the latest and greatest,” before an event and some catastrophe transpires, like “all my show files are gone now.” Let’s save those for the downtimes … like January 2nd!
Latest ResourceFor Lighting Design, What Software Is The Right Match For Your Needs? (Part 3)
Dig into this final part of a three-part series that looks into choices for lighting design software, including Vectorworks and LightConverse, and how each can best serve the needs of your church.