Budgeting and Maintenance – Spending Money on Something You Don’t See

With budgeting in mind and realizing that replacing equipment can be quite costly, I strongly encourage you to regularly maintain your equipment, especially the bigger and more expensive pieces.

Budgeting and Maintenance – Spending Money on Something You Don’t See
One consideration that each year should not be ignored is replacing the lamps in projectors. For the projectors at my church, this is a $3,000-plus expense each time. When I am preparing the ministry budget for the upcoming year, I have to take this into consideration.
Budgeting and Maintenance – Spending Money on Something You Don’t See
One consideration that each year should not be ignored is replacing the lamps in projectors. For the projectors at my church, this is a $3,000-plus expense each time. When I am preparing the ministry budget for the upcoming year, I have to take this into consideration.

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It’s always nice to see a tangible item that you can put your hands on when you spend money. For media directors, though, that isn’t always the case. People typically don’t like to pay for something that they can’t touch; at least I don’t. However, budgeting for preventive maintenance, and even required maintenance is necessary.

If the ministry you serve with is anything like the church where I serve, then you don’t have this kind of money just lying around, waiting to be spent on fixing or replacing something.

When creating our yearly ministry budget there is always a line item for equipment maintenance. I always hope that I never need to spend that money, but at least I am prepared, if I need to have any equipment repaired or replaced.

Recently, I attended a workshop for media and technical directors hosted by a large multi-campus church in the state where I live. One of the things that was mentioned was budgeting over the course of several years, to be able to replace equipment. I had never considered this, however, when it comes time to replace a major item due to upgrades or worst case, failure, it is good to already have a plan in place — along with the money to pay for it — so that your ministry doesn’t take a big hit all at once.

If you are in a situation where a projector or console dies, then you are looking at spending thousands or even tens-of-thousands of dollars for replacing these pieces of equipment. If the ministry you serve with is anything like the church where I serve, then you don’t have this kind of money just lying around, waiting to be spent on fixing or replacing something. Therefore, by planning ahead, it can save you from spending a lot of money unexpectedly.

With budgeting in mind and realizing that replacing equipment can be quite costly, I strongly encourage you to regularly maintain your equipment, especially the bigger and more expensive pieces. For example, by keeping filters clean on projectors you can extend their life. I know that if we had to replace the two main projectors at my church we would be looking at spending approximately $20,000, but by doing preventive maintenance, the life of those projectors can be extended.


More About Daniel Beard
Daniel Beard has served on staff at Clements Baptist Church in Athens, Ala., for more than 12 years. As the church's Media Director, he oversees all aspects of audio, video, web and print media. Daniel worked for 10 years at Fame Recording Studios in Muscle Shoals, Ala. After leaving Fame, he began doing production and mixing at his personal studio in Harvest, Ala., as well as other studios in Muscle Shoals. Two of the albums Daniel worked on were nominated for Grammy Awards in 2014. Daniel has produced and mixed songs for major motion pictures and has mixed several #1 and top 10 albums and singles. Some of the artists Daniel has worked with include Anthony Hamilton, Alicia Keys, Gavin DeGraw, Shenandoah, Alabama, Candi Staton and Eric Essix. He can be found on Twitter @danielbeard.
Get in Touch: danielb64@me.com    More by Daniel Beard

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Article Topics

Team Management · Budgeting · Leadership · Spiritual Health · Budgeting and Maintenance · Church · Equipment · Expense · Lamps · Media Directors · All Topics

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